Simplify Room Bookings with Real-Time Availability and Smart Scheduling

Managing meeting and conference rooms can be time-consuming and frustrating without the right tools. Hamlet’s Meeting Room Booking system makes it seamless, offering real-time availability, clear booking rules, and automated reminders to ensure spaces are used efficiently and no bookings are missed.

Instantly See and Book Available Rooms Without the Guesswork

Hamlet gives your members and your team full visibility over room availability. With live, real-time status, members can instantly view, reserve, and confirm spaces without back-and-forth emails. As well, staff have a simple overview of all resources on a user friendly calendar display.

Live availability updates to eliminate double bookings.

Seamless calendar sync with Google Calendar, Outlook, and iCal.

Instant visibility for staff across all key resources to quickly find availability

Boost Your Income with Non-Member Bookings and Custom Pricing

Turn every meeting room into a revenue stream. Hamlet allows both members and non-members to book directly from your website while giving you full control over pricing and invoicing.

Allow non-members to book meeting rooms right from your website.

Set different pricing for members and non-members.

Charge members automatically by adding bookings to their invoices.

Send instant invoices or collect upfront payments for non-members.

Enable per hour, half-day, or full-day pricing for all meeting spaces.

Stay in the Loop with Customisable Notifications

Keep everyone informed with Hamlet’s automated notifications. Whether it’s a booking confirmation, a reminder, or a new booking alert, notifications are sent via email, mobile app, or Slack to ensure seamless communication.

Send booking confirmations and reminders to members and non-members.

Notify staff of new bookings instantly via in-app alerts, email, and Slack.

Provide real-time updates to ensure no missed bookings or double-ups.

Meeting & Conference Room Booking FAQs

How can I display real-time availability of meeting rooms to members?

Hamlet's booking system includes a live view that shows up-to-date availability, allowing members to view and reserve rooms in real-time.

Can I set specific booking rules for different rooms?

Yes, you can establish custom booking rules, such as minimum and maximum reservation times, advance booking periods, and member-only access for each room.

Are automated reminders sent to members for their bookings?

Hamlet automatically sends reminders to members via email or push notifications before their scheduled bookings to reduce no-shows.

Is it possible to charge different rates for peak and off-peak hours?

You can configure variable pricing based on membership tiers, offering different rates for each tier. Peak and off-peak hours adjustments will be available soon.

How do I manage cancellations or rescheduling of room bookings?

Members can cancel or reschedule their bookings through the portal within the parameters you've set, and the system will update availability accordingly.

Hamlet Co. ABN 70 653 966 637