Still chasing your team for invoices? It’s 2025, not 1995.
Time to shelve the spreadsheets and embrace the future. Manual invoicing and billing are relics of the past – responsible for missed payments, errors, and hours of admin you’ll never get back.
The good news? Automated billing systems – like Hamlet – can transform your operations. We’re talking less time wasted, better accuracy, and a smoother ride for your members.
Why Make the Switch?
Because billing should never be the bottleneck in your business. Automation helps you:
- Nail accuracy – up to 99%
Say goodbye to manual mistakes and awkward payment disputes. - Keep cash flow consistent
Payments arrive on time, so you’re not constantly chasing overdue invoices. - Keep members happy
A seamless billing experience builds trust – and loyalty.
But What About the Switch?
Worried about the cost or complexity? Don’t be. With intuitive tools, automation is easy to set up, simple to use, and built to work for spaces like yours.
It’s not about tech for tech’s sake – it’s about saving time, cutting stress, and giving you room to grow.
Let’s break it down.
In this blog, we’ll show you how automated billing fits neatly into your operations – and changes the game when it comes to managing payments, memberships, invoicing, and more.
Stick with us – this will change the way you think about billing.
What Is Automated Billing?
Think of it as a silent, relentless personal assistant – one that never takes a break, never makes mistakes, and keeps your coworking space running like clockwork.
Whether it’s a desk booking, a monthly membership, or a last-minute meeting room rental, automated billing handles the whole process. No more chasing payments, manually creating invoices, or having those awkward “Hey, your payment didn’t go through” chats.
Here’s how it works, step by step:
- Seamless invoicing
Every charge – hot desk bookings, event spaces, day passes, and even add-ons like coffee credits or locker rentals – is automatically tracked and invoiced. No manual input needed. - Smart recurring billing
Monthly memberships? Too easy. Automated billing systems schedule and process recurring payments on autopilot – keeping your cash flow predictable and your overdue list short. - Hassle-free payments
Integrated with payment gateways like Stripe and Payrix, transactions are processed securely and instantly. Members can pay via credit card, direct debit, or digital wallets – revenue keeps flowing, minus the friction. - Instant financial insights
With accounting integrations like Xero, invoices, credit notes, and adjustments sync automatically, simplifying reconciliation. Need reports for your stakeholders? Want to track revenue trends? A few clicks and you’re sorted.
The result?
A fully automated system that eliminates manual work, improves cash flow, and keeps your coworking space humming – all while giving your members a seamless, stress-free way to pay.
Time Is Money: How Automated Billing Saves You Both
Managing finances for a flex space can feel like running a marathon with no finish line – manual invoices, payment chasing, account reconciliation – it’s exhausting.
Enter automated billing systems: the time-saving superheroes every space manager and accountant needs.
How They Save You from Financial Chaos
- Invoices that write themselves
Forget manually typing and sending invoices. Automated billing systems generate and dispatch them instantly – whether it’s a one-time booking, a monthly membership, or an add-on service. No delays, no errors, no stress. - Effortless payment processing
Payments – online, in-person, or recurring – are handled automatically, reducing late payments and cutting the need for follow-ups. No more chasing members down for outstanding dues. - Instant insights & financial control
Track revenue, member usage, overdue payments, and even no-shows in real time. Need a detailed breakdown for tax season or an investor report? It’s all neat, tidy, and a click away. - Seamless Xero & QuickBooks integration
Every transaction syncs automatically with your accounting software – no manual data entry required. That means fewer errors, less admin, and more time for what actually matters.
More Growth, Less Admin Work
Why waste hours wrangling spreadsheets when you could be scaling your space, connecting with your community – or simply enjoying your coffee?
Automated billing doesn’t just save time – it eliminates financial headaches and puts more money back in your pocket.
Fewer Errors, Happier Members, Saner Management
Billing errors are the silent killers of trust and patience. Overcharges, refund requests, misapplied discounts – they’re like gremlins lurking in your operations.
Automated billing? It’s your anti-gremlin squad.
Here’s how it keeps things accurate, every step of the way:
- Goodbye guesswork
With a 99+% accuracy rate, automated billing wipes out human error and awkward payment disputes. Two-way integration with Xero ensures every invoice, credit note, and adjustment is mirrored across systems – so nothing slips through the cracks. - Transparent billing, more trust
Clear, timely invoices build confidence and loyalty. Every charge – desk rentals, memberships, meeting room bookings – is itemised and easy to understand. No more “Wait, what’s this charge?” emails – just straightforward billing that keeps members happy and your finances tidy. - Error-free adjustments
New member mid-cycle? Too easy. Automated billing handles prorated charges without breaking a sweat – so no one’s undercharged, overcharged, or confused.
For members, it’s a seamless, frustration-free experience. For you, it’s fewer fires to put out.
Now that’s a win-win worth automating.
Keeping the Cash Flow Consistent and Predictable
Cash flow is the lifeblood of any coworking or flex space. Inconsistent payments? That’s like a clogged artery.
Automated billing is your financial pacemaker – keeping money flowing in regularly and predictably, minus the headaches.
Here’s how it keeps your revenue steady:
- Recurring payments on autopilot
Membership fees, bookings, add-ons – all billed like clockwork. Overdue reminders? Handled automatically – politely and professionally – so you can focus on growth, not chasing payments. - Instant, flexible payment options
Credit cards, direct debit, POS – members pay how they prefer, making it easier (and faster) for them to settle up. More convenience for them, fewer delays for you. - Automatic payment reminders
Late payments? Not on our watch. The system sends gentle, timely nudges before things escalate. No more uncomfortable follow-ups – just smooth, predictable revenue. - Real-time cash tracking
See exactly what’s been paid and what’s outstanding – all in one dashboard. No surprises, no guessing – just complete financial control.
With consistent billing and seamless payments, your revenue pipeline stays smooth and reliable. Say goodbye to cash flow hiccups – and hello to financial peace of mind.
Save Yourself from Invoice Stress
Billing shouldn’t bottleneck your business. Why do it all manually when you could:
- Achieve 99% accuracy in billing and invoicing – no errors, no disputes.
- Stop chasing payments while keeping your cash flow consistent.
- Automate invoices and reminders – and skip the awkward follow-ups.
If manual processes are slowing you down, you’re wasting time that could be spent growing your space.
Consider Hamlet.
How Hamlet Simplifies Billing Behind the Curtains
Managing billing for a coworking space shouldn’t feel like a second job. Hamlet automates the entire process – delivering accuracy, consistency, and financial control, without the manual headaches.
Here’s how it works:
No More Missed Charges or Last-Minute Scrambles
Picture this: a member books a meeting room or renews their membership. Instead of logging it manually, Hamlet tracks the charge, calculates the total, and sends a professional invoice – all while you’re busy running your space.
With a 99+% accuracy rate and two-way Xero integration, every invoice, credit note, and adjustment is automatically mirrored across systems. No missing charges. No disputes. Just seamless, error-free invoicing.
Why it matters: You get paid for every service, and members get the clarity they deserve. Win-win.
Effortless Payments, Steady Cash Flow
- Flexible payment options: Hamlet emails invoices directly to members, allowing them to pay however they prefer – credit card, PayPal, or direct debit. Saved payment details? Handled securely through Stripe or Payrix.
- Automated overdue reminders: Late payments? Hamlet sends polite, professional nudges before it becomes a problem – so you don’t have to.
- Real-time cash flow tracking: Want to see what’s been paid and what’s outstanding? Hamlet’s dashboard lays it all out – live and in full colour.
Why it matters: Payments come in faster, cash flow stays predictable, and you skip the awkward “Hey, your payment’s overdue” chats.
Recurring Billing Without the Drama
Monthly memberships? Subscriptions? Prorated charges? Hamlet has them on autopilot. Billing items regenerate automatically and sync with Xero and QuickBooks to keep everything 100% accurate and up to date.
Why it matters: No missed billing cycles. No revenue gaps. Just smooth, predictable operations that let you focus on growth.
Built for Growing Spaces & Enterprise Billing
Running five or more locations? Hamlet’s Enterprise Billing gives you serious control without the admin overload.
Instead of sifting through mountains of invoices, you get:
- Summarised daily revenue by location
- Accounting codes sent directly to Xero
- Simplified reporting for your accountant – cutting through the clutter
Why it matters: Bigger operations need smarter systems. Hamlet keeps your billing streamlined – no matter how many spaces you manage.
All the Insights You Need, Right When You Need Them
Ever wondered who’s paid, who hasn’t, or why there’s a delay? Hamlet’s dashboard gives you:
- Real-time payment statuses – no more guessing
- Overdue invoice tracking – see what’s outstanding in seconds
- Detailed financial reports – ready for tax season, investor updates, or strategic planning
Why it matters: When you’re in the know, you stay in control. It’s clarity – without the complexity.
Automated Billing in Action: How WOTSO Reduced Its Accounting Team from Six to Two
Manual invoicing is exhausting – time-consuming and full of avoidable errors. WOTSO, an ASX-listed coworking leader with 30 locations, slashed its accounting team from six to two after adopting Hamlet – without sacrificing accuracy or efficiency.
How Hamlet made it happen:
- Automatic invoicing: No more manual entry – every booking, membership, and add-on is invoiced instantly.
- Seamless payment processing: Payments handled securely via credit cards, direct debit, and digital wallets.
- Overdue payment reminders: Automated follow-ups ensure members pay on time, reducing late payments.
- Two-way Xero integration: Every invoice, credit note, and adjustment syncs automatically – no reconciliation headaches.
- Real-time financial insights: Dashboards provide instant visibility into revenue, overdue payments, and trends.
By automating billing and financial workflows, WOTSO cut two-thirds of its accounting workload – proving that automation doesn’t just save time, it delivers real staffing cost reductions and operational scalability.
The Bottom Line? Billing That Just Works.
Unlike one-size-fits-all platforms, Hamlet is built specifically for coworking and flex spaces across Australia, New Zealand – and beyond. Every feature is designed to:
âś… Reduce errors and eliminate disputes
âś… Keep cash flow steady with automated payments
âś… Sync seamlessly with accounting tools like Xero & QuickBooks
✅ Save you time so you can focus on running your space – not chasing payments
When billing works effortlessly, so can you.
Ready to Simplify Billing?
Take the first step towards effortless invoicing and stress-free operations:
- Book a Demo: See Hamlet’s intuitive interface and enterprise-ready features in action.
- Hear from Experts: Discover how other spaces are using Hamlet to transform their financial workflows.
- Plan Your Switch: With tailored onboarding and local support, you’ll be up and running in no time.
Don’t wait. Let automation save you time, money, and sanity.
Hamlet – because chaos is a terrible business model.
